Applicable Plans: All Plans
What is a Workspace?
A Workspace is a feature that allows you to manage multiple projects (sites) collectively. Typically, each project requires individual plan payments and user permissions management. However, with a Workspace, you can manage user permissions and payments for multiple projects from a single location.
This feature is particularly useful for businesses or organizations that manage several projects, as it allows you to:
Invite or remove members across all projects managed within the Workspace in one go.
Manage payments for multiple projects collectively.
Restrict permissions for individual members, such as publication operations or CMS editing (available on paid plans).
Workspaces have separate plans from project pricing plans. We offer a Free plan, so you can try it out immediately. For more details, please see the Workspace pricing plans.
Features of a Workspace
Unified Payment Management
You can register dedicated payment information to a Workspace, and designate the Workspace as the payment owner for the projects it manages. This allows for unified payment management across multiple projects.
If a project already has a payment owner, you can continue to use that payment information. Thus, even projects managed within a Workspace can have individual payment settings. For more details, see Workspace Payment Settings.
Unified User Management
You can invite users to a Workspace as "Owners" or "Members," granting them access to all projects managed by the Workspace. If you want to invite users to specific projects only, invite them as "Guests."
Detailed information about members and the invitation process can be found in the following articles:
User Permission Restrictions
In paid plans, Workspaces allow you to restrict user permissions in detail, such as site publication, CMS editing, editor editing, and viewing form responses.
For more details, please see the following articles:
Note: Even when using the permission restrictions available in Business Plus, workspace permission settings take precedence.
How to Use a Workspace
1. Create a Workspace
In the project list screen after logging in, click [+ Add Workspace]. Enter the Workspace name and click [Create Workspace].
2. Add Users
Select users to be added to the Workspace. In paid plans, you can invite guests to individual projects.
3. Register Payment Information
Register the billing email address and payment information from the management menu. For detailed steps, see Setting and Changing Workspace Payment Information.
4. Upgrade
Newly added Workspaces are set to the Free plan by default. You can change the plan from the management menu. For more details about plans, see Workspace Pricing Plans.
5. Add Projects
Select from existing projects or create new projects to add to the Workspace. For detailed steps, see the following articles:
