What are CMS Status and Publication Dates
What is CMS Status
CMS status is a feature that manages the publication state of CMS items (content such as articles and products) and collections (groups of content).
There are four status types:
Draft
Published
Scheduled
Modified
When your site is published, status changes to content are reflected immediately on the live site.
When changing an article's status from draft to published, it automatically appears on the site. No additional site updates are required.
However, depending on your project's status (such as when dynamic pages haven't been created), you may need to make additional changes in the editor and update the site itself.
What are Publication Dates
Publication dates let you specify when CMS items (content) should be published, either before or after publication.
This can be used for:
Scheduling article publication
Adjusting the order of published articles
Status Types and Features
1. Draft
Draft content is only visible in Live Preview.
Since it doesn't appear on the published site, you can edit while reviewing. To publish content, change the status to "Published" or "Scheduled."
2. Published
Published content appears in both Live Preview and on the published site.
You can return it to "Draft" status when needed.
3. Modified
When you edit published content, it automatically switches to "Modified" status.
In this status, changes won't appear on the published site until you select "Update." You can continue editing while reviewing in Live Preview.
4. Scheduled (Items Only)
Scheduled items are only visible in Live Preview until the specified publication time, when they automatically publish. To edit scheduled content, you must first return it to draft status.
Editing Scheduled Content
When editing scheduled items, a confirmation modal appears with two options:
Discard Changes: Changes aren't saved, returns to scheduled status
Return to Draft: Status changes to draft for continued editing. Schedule settings are cleared and must be reset.
How to Change Status
You can change the status of items and collections individually or in bulk.
Individual Status Changes
Steps
Access the CMS item or collection details screen
Click the button in the top right and select the desired status
Bulk Status Changes (Items Only)
You can change the status of multiple items simultaneously.
Steps
Access the CMS items list screen
Check multiple checkboxes that appear when hovering
Select status from [Change Status] in the top right
Click [OK] in the confirmation modal
Note:
Even with mixed statuses, only "Return to Draft" and "Publish" options are available
When bulk publishing "Scheduled, Draft, and Modified" items, only "Draft and Modified" items will publish; "Scheduled" items remain unchanged
When returning "Scheduled, Draft, and Modified" items to draft, all items become "Draft"
How to Schedule Article Publication
You can schedule article posts by specifying a publication date and time and switching to scheduled status.
Steps
Open the CMS item details screen
Click the [Publish] button in the top right
Select [Publication Date] and open the [Date/Time] tab
Specify the date and time using the calendar or input fields below, then click [Confirm] Enter dates in half-width numbers (e.g., 2023/05/25 12:00)
Click [Schedule] to change the status
Verify Settings The scheduled date appears as the publication date and status changes to "Scheduled." This completes the scheduling process.
You can also configure this from the item list screen.
